Do you have time for anything, do you dream that there are more than 24 hours in a day? Then you just need to learn how to properly prioritize and plan your day so that fleeting time is enough for everything, including rest and relaxation. Read on to find out how to plan your day properly.

How to effectively plan your day

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1. Determine your productive hours. For larks, this is usually early morning at 5-7 o'clock, and night is preferable for owls. Consider your biorhythms when determining working minutes. In general, observe yourself and identify the most fruitful time for your work. In the future, try to do the most difficult things in these time frames.
2. Get yourself a diary or notebook. It could even be a program on your smartphone or tablet. Carry it everywhere with you to check and not forget anything. Every evening, sit down to plan your tomorrow. Schedule a maximum of three of the most global things, you should not overload yourself too much either. It's bad for health.
3. Break. Do not forget to take a 15-minute break every 45 minutes of work, changing activities. If you work at a computer, you should not browse social networks and read during your holidays. email. Give your eyes a rest. Do gymnastics, drink tea, take a walk in the fresh air, do exercises.
4. Put the most difficult task first. The faster you complete a part of the dreary and unpleasant work, the faster you will feel lightness, calmness and peace. This will lift your spirits and give you confidence.
5. "Eat the elephant piece by piece." Divide overly complex work into several steps and do it in small portions. You yourself will not notice how you will cope with a difficult task quickly and easily.
6. Rest. Be sure to include daily rest in your schedule. Let it be a 30-minute reading of an interesting book, watching a movie or series, a walk in the park, gatherings in a cafe with friends. Such a short break is simply necessary, it will fill you with energy to continue the main work. Otherwise, you will “burn out” and it will be difficult to work further.
7. Make up long term plans: for 3-5 years, for a year, for a month, then for a week and for a day, so you will see what is worth striving for and this will not let you deviate from the set course.
8. Weekend it is also recommended to plan, coming up with recreation and entertainment in advance. This is simply necessary so that life does not turn into a series of gray and boring everyday life, in pursuit of finances.
9. Do not paint everything strictly by the minute. For each allotted case, allocate 5-10 minutes with a margin, so you will be less nervous and worried. Making a plan and following it will make you a disciplined and purposeful person. But it is thanks to these qualities that people fulfill their dreams and realize their desires.

At first, it is difficult to get used to living on a schedule, but it is simply necessary. After all, otherwise in this life you will not be able to reach your goal and achieve unprecedented heights in anything.

1) It is planned to study the subject content:

The scale of planning can be different: a day, a week, a dive, a quarter, a year…

It is planned what the child will start, what tasks he will solve. For example, to what topics, to what type of work (studying new topic, consolidation, verification, offset, test, exam...) he will start. Thus, it is assumed: what the student needs, what he can take on, what it is time to do.

It is impossible to plan what exactly the student will do by day and hour in some remote period of time. It's just not possible. You can only specify the subjects, sections in these subjects that will be mastered.

And when we plan the next immersion in the subject, we indicate specific topics. Based on this, you can plan the upcoming weekly work: what topics the student will take on, what exactly he will do. (On the example of courses, show how the upcoming activities are planned, what each of the students will do, with whom and how they will interact).

2) It is planned to organize the educational process:

Types of work, applied methods, combined teams are planned. One and the same topic can be mastered in different forms, according to different methods, due to different types activities. For example, the topic "Comparison ordinary fractions» you can learn:

§ on one's own;

§ working at teacher's lectures;

§ according to the method of mutual exchange of tasks.

How a student will study a particular topic depends on his capabilities, individual characteristics.

It is necessary to plan not only the upcoming study of the content of the subject, but also the ways of mastering this material. It depends both on the individual characteristics of the student, and on the tasks that are set for him. For example, this year he should learn to work well according to the Rivin method or improve his skills when working according to this method.

Who among us has not wondered what is the greatest value? Quite often opinions differ on this issue. Some believe that information, others - time. Although modern society has enough opportunities to save time, for some reason there is just not enough time. And immediately thoughts come to mind: “Why is technological progress playing a cruel joke?”, “How to have time to do everything and even well?”, “How to distribute and plan your day in order to at least partially unload yourself?”. Everything is very simple. You just need to learn how to plan the time correctly.

Rules to follow if you want to be successful

In order to do everything and have time to rest, you should:

• develop a specific plan;
• prioritize dealing with small matters of importance, without leaving them for later;
• not to spend work time wasted on unnecessary things;
• analyze completed tasks on a daily basis;
• properly prioritize according to importance;
• to keep order;
• develop the willpower to follow new habits.

How to learn to plan your day: the stages of planning the time of the head

It seems to be correct to allocate working time, to determine the sequence of daily work is not difficult, however, not everyone can do it. If thoughts come to mind about how to do important things in a timely manner and not get tired, it is important to learn how to properly plan and allocate time. An important role here is played by a properly drawn up plan of the daily routine.

Do not forget about such an important factor as limited time. Time cannot be stopped, changed, returned, which means that the same applies to work, affairs, and our life in general.

There are the following stages of working time planning:

• developing discipline (learning to control your day is an important task for a successful leader);
• determining the degree of importance of cases (it is allowed to plan no more than 3 urgent cases per day);
• rational distribution of cases into important, urgent, light, simple, insignificant;
• drawing up a phased plan for the implementation of work;
• getting rid of simple, small, easy things that take less than 10 minutes to complete (unloading the next days);
• refusal of the manager from activities that “steal” time (watching TV shows, many hours of communication on social networks, gatherings with friends);
• definition of each thing in the house and at work of its place;
• getting rid of work junk (10 minutes a day is enough to sort through documents and throw away unnecessary);
• choice of hobbies for leisure.

In order not to lose friends and save time correctly, you need to follow the rule: visit pages on social networks 2 times a week, set aside weekends for meeting friends, plan personal meetings in advance, reduce the time of “empty” telephone conversations to 15 minutes a day.

How to make a work plan

Fruitful planning is possible if you adhere to the following sequence in your work:

1. Determine the goals and objectives on the basis of which to develop a work plan. It can be short-term (for a week) or long-term (for a month, quarter, year).

Attention: A successful leader should not deviate a single step from the plan. You can make adjustments to it, for example, swap things, the days of important meetings, plan events for another time, but you can’t change them radically in any case.

1. Assign tasks and set deadlines for their completion. It is important to learn first of all to do things that have a limited time frame and those that require a lot of effort. Then you can plan medium-term tasks and work that requires the implementation of standard functions. IN last turn minor work to be done.

1. Mandatory marking of urgent matters that arose on the eve of execution in your diary or calendar (allows the manager to have time to do everything on time, without missing important points).

1. Analysis of all cases, reduction of the list of tasks (as far as possible).

To unload your day, it is important:

1. Follow the restriction of the execution of cases: no more than 3 urgent, no more than 10 in total per day.
2. In planning, adhere to the completion of complex tasks at a more favorable time, preferably in the morning, light ones - at the end of the work shift.
3. Do not perform the next work without completing the previous one (it is important to plan the tasks in stages, having completed the previously agreed ones).
4. Do not leave unfinished business, do not transfer them to the next business day.
5. If there are still outstanding tasks, it is recommended to make a note about them in the calendar of important cases, where they should be specially noted. In the event that the same task stably "lives" in the diary for several days in a row, it is worth considering how to refuse it or simply transfer it to another person performing it.

Secrets of rational planning

Proper planning of the day will allow:

• assessment of the work plan, adjustment of tasks, drawing up a daily routine;
• control over the execution of cases, elimination of the simultaneous execution of several tasks (otherwise there is a risk of low performance in work);
• completion of the started cases;
• elimination of obstacles that prevent the manager from fulfilling the assigned tasks, distract attention, affect plans;
• alternation of work with rest;
• time planning analysis;
• continuous improvement of their performance.

Secrets of saving the manager's time

1. It is important to combine similar tasks, for example, combine negotiations, parse correspondence, respond to emails.
2. Equally important is the creation of a calm environment. This is necessary so that nothing distracts from work.
3. Limiting your working time will avoid unproductive results from business meetings.
4. The ability to prioritize is an important indicator of rationality and consistency of affairs, which affects the achievement of goals.
5. Performing exceptionally important tasks allows the leader to achieve high performance in his work.
6. A significant part of the time will help to save the distribution of tasks between employees.
7. Equally important is the phasing in the work. Moving towards the goal is much easier if you climb the stairs, starting with small things and reaching heights.
8. Keeping a diary of important things will help eliminate the overlap of one task on another, the accumulation of cases at the end of the month.
9. Important decisions are best made in the morning. In this way, you can create a feeling of success for the whole working day.
10. When making plans, schedules, it is important to take into account the true level of ability to work, since it is he who affects the final result of the work.

When we meet successful multifaceted individuals, we sigh and shrug our shoulders: and how do these people manage to do everything? Are they awake? On them magic clock twice as many divisions? Perhaps they are just special?

Yes and no. Of course, the assumption of a magical clock is from the category of fiction, that's for sure. But, as a rule, people who organize their day effectively do not really lie in bed for half a day - getting enough sleep for them is a matter of technology, the secret is in the regime. And he, this regime hated from school years, or rather, its more flexible and interesting variety - time management- makes them special. Having mastered tricks to help you plan your time, and with the help of self-control and discipline, each of us is capable of .

You cannot stretch time. So change yourself

We are accustomed to consider time pressure (from the German Zeitnot, “trouble with time”), the constant lack of minutes, hours and days, a synonym for demand, need, employment. I work day and night, I sew up, I have absolutely no time, I don’t have time for anything! Admit it, often these words become a kind of screen, a shield, a means of protection from discomfort. real life. And "time-hungers" do not expect anything good from her, although they understand perfectly well that it is impossible to withstand a constant workload for a long time, behavior and psyche change irreversibly. And, frankly, "things above the roof" do not go. In order to do something thoughtfully and with soul, you need to stop from time to time, look around. In the daily endless gallop of time pressure for this procedure, you can’t carve out a minute.

Sad but true: today, many large companies use the barbaric policy of "burnout" of the staff for their corporate purposes. A fresh worker is loaded at the most reluctant; in place, he remains exactly until his labor enthusiasm dries up and continuous time pressure does not dry out his brains. How to recognize such employers and what to do with them is a topic for a separate discussion, but today we share the secrets of planning the day. These tricks will allow you to take a different look at the organization of your workflow and change it for the better.

Start now. And don't stop!

Schedule your time to get more done, is really easy. There are two fundamental postulates, surprisingly banal. First, if you want to optimize your day, just start doing it. Try different strategies according to your character, field of activity, circumstances. Some of us need a "hedgehog" schedule (at least at first), someone needs only a slight adjustment in the regime of the day and habits. The second "open secret" is that time management this is not a pill that is enough to swallow once and forever be cured of carelessness and lack of punctuality. This is a daily painstaking work, the efforts to complete which are directly related to the success of the result. And do not forget that the most interested judge and spectator judges you - you yourself. Therefore, "sacking" will not work.

Time management is a whole philosophy of developing skills and using devices and techniques that allow you to plan your time and use it rationally to achieve goals. Initially, time management was developed by American researchers to improve labor productivity, but practice has shown that putting things in order on the dial is also beneficial for personal life.

Today, hundreds of time management techniques are known and actively used, and this list is constantly expanding. Modern time planning strategies are based on the use of clocks and alarm clocks, all kinds of diaries, "task sheets" and organizers, computer programs for day planners, the distribution of priorities and motivations, the use of natural rhythms human life that prevent you from using time efficiently (the most common of them is withdrawal syndrome, “putting it aside”).

Certainly, time management whole science , which is not surprising - correcting deficiencies always requires much more time than acquiring them. If you are interested in these techniques, you can study and test them yourself - especially since it is impossible and pointless to tell in one topic about how to learn how to plan your day in terms of time management. But there are some tricks you can start using right now to make your work day more efficient.

Do you want to learn how to plan your day and stop wasting precious time? Try to get started:

Make room for what matters

Any day consists of many things - small and large, important and not so urgent and enduring. In order to learn how to plan your time, you need to sharpen an imaginary scalpel to a brilliance, which allows you to separate priority tasks from non-priority ones. Of course, this does not mean that you can forget about small and less important things - no, they also need to be done, but they deserve attention in proportion to their size. A common mistake is to “for ease” do first what is easier and ... unnecessary. What do we get as a result? Imitation of activity and irrational spending of temporary reserves necessary for the implementation of significant tasks. Be aware of what is happening - prioritize the important and difficult.

Occam's Razor in reverse

But in order for big and serious things not to scare away, there is the following trick: in order to properly plan your time, they must be divided into several smaller ones. Then the “stages of the long journey” can be alternated with less important tasks, while doing a lot and at the same time.

"Reduce" what you live by

In any list of ordinary tasks performed on the machine, insidious time wasters are hiding. They disguise themselves as innocent and even at first glance important things. Revision required! Think about what your minutes and hours are spent on, remember everything and realize - do you really need this type of employment or leisure? Do you really need to go to Odnoklassniki every hour, does this really give you the necessary rest from work? Do you really need and are interested in classes in an embroidery circle? Is it really worth talking fifty minutes in a row every day with some boring colleague, afraid to offend him with a quickly curtailed conversation? This is your day and it only has 24 hours!

Don't lose and don't get lost

According to modern research, a working person spends an average of 150 hours a year looking for lost things. That is, these things did not mysteriously disappear at the behest of evil forces - they were not in their place, and therefore they could not be found. An impressive figure, isn't it? Stop being part of this stupid statistic. Do not throw things, documents, files anywhere. Organize everything once, sign, remember, and keep organized. This will help you better plan your day - because you will not waste your precious time on the annoying search for "lost".

Consider your personality

When learning to plan your day, do not focus on the "average temperature in the hospital." Be aware that each person has individual periods of efficiency and "uselessness". Do not put off work until late in the evening, knowing that after eight in the evening you do not understand anything. Don't make early morning appointments, knowing that you'll have to get up two hours earlier than usual to do so, and you'll be overwhelmed. Stick to these rules steadfastly, the only way they will make sense - it is impossible to plan your day if you have an irregular daily routine and you can unexpectedly go to bed five hours later than usual. You can, of course, read the horoscope for today for the sake of sports interest in the morning and change all plans under the impression, but it's worth it, you decide. Prepare your new day from the previous evening, and preferably a week in advance for greater efficiency.

Get rid of perfectionism

And delegate authority more boldly. If you have someone to delegate part of the work - do it. Attention, we are not talking about shifting your work to innocent people, but if you have helpers, you need to use their help. The fact that they do something not in your style is not a reason to take everything upon themselves. When planning things, distribute tasks immediately, and not under the pressure of circumstances - this will save time and allow you to effectively plan your day.

Business has its time, and fun has its time

When compiling a "task list" and a schedule for the day (week, month), plan not only, but also rest. It may seem unnatural at first glance, but in fact, this approach is not only convenient in order to learn how to plan time, but also allows you to diversify your leisure time and see in the future what entertainment you lack. // charla.ru

Hello! In this article, we will talk about planning the working day.

Today you will learn:

1. Why plan your working day;
2. Who needs it;
3. How to plan your work day.

Working day planning

In the 21st century, the rhythm of life has noticeably accelerated and continues to gain momentum. If earlier, in order to be successful, it was required to do one amount of work, now, to achieve success, you need to do a lot more. And people start to face the lack of time. If you chase after all the daily tasks that life throws at us every day, there is no time at all.

Working day planning is a tool that helps not only to effectively use working time, but also to reduce it. This is not a banal to-do list that needs to be completed in a strict order. Planning is the ability to choose what needs to be done, why and when.

That is why good planning not only structures everything you do in a day, but also frees up your time. First of all, you need to do the most important things - this is the main rule. It is useful for every person who has free time at work and does not have a clear schedule to allocate his time correctly.

What does planning include?

Working time planning includes:

• Prioritization.
• Select important tasks.
• Finding the best ways to solve them.
• Search for employment in your free time.

Prioritization helps you understand what needs attention, what can resolve itself, and what issue should just be ignored. Time and information have become much more valuable than before, and getting angry at something that does not give a result is a meaningless thing.

Selecting Important Tasks- almost the same as prioritization, only within one working day. You choose what will bring an important result, what needs to be done urgently, and what can be postponed.

Finding the Best Ways to Solve Problems is a very important point. When planning, you should consider not only what you will do, but also how best to do it. At the same time, it is important not only to save time, but to do everything as quickly and efficiently as possible.

Working with free time should also be included in the work plan. Do you have 2 hours a day freed up that you can spend on something? You can tell your boss about it, and he will load you with work, you can educate yourself, or you can make efforts to develop your own project.

Why is it important to plan your workday?

Anyone who has ever dealt with freelancing, business or "work at will" (like a taxi) understands the importance of arranging things throughout the day. But, for example, most office workers do not consider it necessary to plan their working day.

In fact, the main reason for planning a working day is to increase your own efficiency. If you listen to your own body, you can understand that some things are better for you at one time, and some at another. For example, it is more convenient for you to make calls to other companies after lunch, since you have already woken up, but have not yet had time to get tired, and monotonous work is done faster in the evening, so it is better to postpone driving information into the database until 5-6 hours.

Planning a working day takes into account not only the basic elements of solving problems, but also the personal preferences of each person. Time management was not made to impose the same pattern of high performance on everyone. You must adjust your tasks to the characteristics of your body.

Organizing and planning your day allows you to get more done in less time, leaving time for the things you love.

Who should plan their working day

Everyone should be able to plan their working day. This way you can save time and work more efficiently. But there are 3 categories of people who are simply obliged to engage in personal planning.

. The most undisciplined worker is the freelancer. He does not have a clear schedule, and only the deadline reminds him that it is time to sit down to do something. That is why it is very important for freelancers who work with several clients to plan their working day. It often turns out that new orders appear with a difference of one or two days, and if you delay until the last one, you may not have time to work on two projects.

businessmen. Everything here is almost the same as in freelancing. Especially if it's an online business. On the one hand, you can rest easy at home when your employees are working, but on the other hand, this approach will inevitably prove to be a failure. In the West, the cult of workaholism flourishes among businessmen. They believe that if you do not work 60 hours a week, then you are lazy and you have nothing to do in business.

Leaders. The leader will not always be a businessman. The owner of the company may not take an active part in the affairs of his company, but its director takes responsibility for the operation of the whole mechanism. That is why the leaders of medium and large companies must use their time effectively, because the future of the company depends on their decisions in the long term. Planning the working day of a manager is a way to most effectively allocate your time between strategically important tasks.

Working Day Planning Methods

There are many ways to properly plan your work day. But one of the most effective Eisenhower Matrix. Its essence is as follows.

There are 4 squares:

1. Square A - Urgent and important matters.
2. Square B - non-urgent and important things.
3. Square C - urgent and unimportant matters.
4. Square D - non-urgent and unimportant things.

Square A should almost always be empty. With proper planning, all important tasks should settle in square B and be carried out as they approach A.

Square B These are important things that will help you achieve your goal. This includes all tasks that need to be completed within 1 business day.

Square C means urgent and unimportant cases that need to be transferred to other people. A prime example of urgent but unimportant things is to call a potential client. An employee can do this, you better focus on other things.

Square D, means that there are non-urgent and unimportant things that do not bring you closer to the goal, do not give positive emotions and, in principle, are not needed. In this box, you should write down all useless ideas.

This division of tasks according to their importance and urgency allows you to understand what needs to be paid attention to during the working day, and what can be safely forgotten. The matrix helps not only in work processes, but also in Everyday life. If you want to learn English, it is interesting for you and will help you in your career - this is square B. But if you want to learn Spanish just for the sake of knowing it - this is D, and you can safely forget about it.

Rules for scheduling the working day

There are several rules for how to effectively manage your working day. For convenience, we will divide the day into 3 parts:

• The begining of the work day.
• Main workflow.
• Completion.

Morning is the best milestone. Depending on how much you slept, how you got up and what you did, your mood, psychological attitude and performance will depend.

The principles of the "right" morning include the following:

• Positive attitude. If you wake up every day thinking you hate your job, your productivity will decrease. Try to start the morning with pleasant thoughts.
• Try not to "swing". Have you noticed that after you get up in the morning, you need another 30-40 minutes to finally recover? This is time not worth wasting. Immediately after waking up, take a shower, make coffee and instead of half an hour "to nowhere", you can have breakfast in peace.
• A leisurely breakfast and the way to work. Starting the day slowly is very important. When you are in a hurry, the body spends extra energy and nerves that could be used for more productive work. If you can't afford a hearty breakfast and a leisurely ride, go to bed later and wake up earlier.
• Key tasks. Most successful businessmen tend to say that the most important tasks needs to be addressed in the morning. As the saying goes, “If you want to do everything, eat a frog for breakfast.” The role of the frog is the case for which you do not want to take on at all. Make it in the morning, and the positive attitude from the fact that “the frog is eaten” will last all day.

The main workflow consists of the following tasks:

• Solve urgent problems. It is important to understand that if during the working day some urgent business has fallen on you, you do not need to switch all your attention exclusively to it. First you need to understand whether it is important or not. If important, then you need to immediately proceed to it. If not, transfer responsibility for its implementation to another person.
• Keep deadlines. Every day you must set yourself approximate deadlines for which you must cope with the entire volume of tasks. It is important that it is not “Do everything before 18:00”, but “At 14:00 - start making a plan, at 15:00 - analyze the indicators, at 16:00 - write a report”, etc.
• Order in the workplace. This is an implicit but very important point. If your desk is a mess, your eyes will constantly get lost among it. And if some foreign document appears at the workplace, you can start studying it and just lose 20-30 minutes.
• Don't follow impulses. It's the most important. There are some triggers that make you shift your focus from work to something less important. Call a friend when you're reviewing a sales plan? It is better not to do this, then you will lose concentration and you can easily miss the working mood.
• Group your routine. It is very important. If you need to make 60 phone calls during the day, then it is better to break them into several small groups, 10 to 15 at a time. After the call, you can perform another task. By constantly switching from routine to vigorous activity, you can do much more.

The end of the working day is based on the following principles:

• Complete what is needed. There is a group of cases that fall into the “important but not urgent” square. They are best completed during the working day, and the “important and urgent” square is always kept empty.
• Check your results against the plan. Everything you did in a day should be compared with what you planned. If you have just begun to plan your working day, then small deviations from the plan will be in the order of things. Try to keep them as few as possible.
• Make a plan for the next day. It is best to do this at the end of the previous working day. So you keep the working mood and, but it is important to draw up a real program of affairs.

If you are a leader, then during the working day you should work closely with your secretary.

Remember that these are all general tips. They don't take into account your individual characteristics. If it is more convenient for you to do urgent work in the afternoon, and not in the morning, this is your right. If you prefer to do a big and difficult task last, and this does not affect your mood for one day in any way, make it last.

The planning of the working day should be individual.

The main mistakes when planning a working day

Despite the fact that the practice of time management is firmly settled in our lives, most people commit typical mistakes when planning their work day. Here are a few of them.

Mistake 1. Incorrect prioritization.

The Eisenhower Matrix tells us that we have important things to do. But many people can easily confuse what is important to them. Square A, which should remain empty and responsible for urgent and important matters, they often confuse with C, where unimportant matters have accumulated that require immediate attention.

It is important to remember that you should spend energy exclusively on what is important to you at a given moment in time. You should work for the future when things can be postponed and properly planned.

Mistake 2. Too much time is spent on trifles.

In order to explain why first of all it is necessary to make a “base”, and only then the little things, we will use the Pareto Law. It says that 20% of efforts give 80% of results. That is, when you work on something important, you spend 20% of the effort and achieve 80% of the result. When you work on the little things, you get 4 times less result, and spend 4 times more energy.

Let's consider a small example. You need to launch an advertising campaign. If you create 10 creatives, select keywords and phrases for them, and launch them on prepared sites, then this will be 20% of the work that will give 80% of the result. But if you spend time editing fonts and images, selecting and polishing phrases, and finding additional platforms for advertising, you will spend much more effort. All this will need to be done, but after the start of the advertising campaign, when you achieve the first result.

Mistake 3. Lack of time for personal matters.

Each person should have a personal life and freedom of choice of occupation. If you have a lot to do and you don't find one or two hours to do your hobby, then this is bad planning for your own day. Scheduling working time is important not only because it allows you to do more. It gives you the opportunity to do what you love without haste.